Media Buying Coordinator

Full-time

Classification
Non-exempt

Reports to:
VP of Media Buying

Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.
The Media Buying Coordinator will work with the various teams to help coordinate and support media-buying activities. The Media Buying Coordinator will be comfortable learning new software, and be highly skilled in the MS Office suite. 

Key responsibilities and expectations:
• Create and send print, out-of-home, and digital orders to media vendors
• Collect and maintain record of all confirmation orders
• Create and review all client media invoices for accuracy
• Review all media vendor invoices for accuracy and verification
• Resolve print, out-of-home, and digital media vendor invoice discrepancies
• Liaison between project manager/account service team, media buying team, accounting team, integrated marketing team and vendors
• Maintain up to date media kits for all vendors to include: specs, ad submission requirements/protocol by vendor, contacts
• Support media buying department by compiling monthly metrics for end-of-the month client reports to include client tear sheets
• Must be willing to learn Strata
• Update and maintain internal traffic chart to ensure all ads are on the schedule and being trafficked by the deadline
• Compile research for media planning as needed
• Update and maintain media contact lists
• Coordinate all upcoming traffic deadlines with the project manager/account service team on a monthly, weekly, and daily basis

Key Skills
• Good numerical and data management skills
• Effective organizational abilities
• Good verbal communication skills
• Ability to quickly assimilate large amounts of information
• Great at research
• Logical thinker
• Able to work alongside a range of people and as part of a team
• Analytical and comfortable interpreting data into meaningful research
• Persuasive and diplomatic
• Computer literate
• Able to work under pressure and meet deadlines
• Confident talking on the telephone and face-to-face with vendors

Qualifications
• Bachelor's degree in advertising, liberal arts, marketing, or business administration preferred
• Ability to work independently, using initiative and creativity to overcome obstacles and complete assigned tasks within allotted time
• Ability to communicate effectively to managers and co-workers in the providing or the gathering of information related to assigned tasks
• Ability to handle multiple tasks while being mindful of priorities and deadlines
• A passion for advertising
• Proficient with Microsoft Office products, with an emphasis on Excel
• Knowledge of Strata a plus
• Energetic and enthusiastic
• Highly organized and efficient
• Strong sense of urgency, adaptability, self-starter & strong attention to detail
• Excellent interpersonal, verbal, and written communication skills
• Very meticulous, adept at problem solving and service-minded
• Willingness to go above and beyond to meet and exceed expectations
• Pro-active approach and “can-do” attitude
• Always presents a professional image
• Knowledge of Internet/Web

Job Benefits
• Excellent benefits – PTO, Health, Dental, Vision
• Competitive salary
• A fast-paced work environment

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